Working with TAS

Opportunities

As a growing organisation that values the importance of having a skilled, professional workforce, we are often looking for people to join our busy and friendly team in St Leonards.

If you are interested in any of the following positions within the Association / Event Management Sector, please contact us.

 

Sponsorship & Exhibition Client Service Manager

Reporting to the Team Leader of the PCO Division, the Sponsorship & Exhibition Client Service Manager will play an integral role in the management and execution of the delivery of sponsorship entitlements and exhibitor logistics of nominated client conferences throughout the year. For a select number of conferences that are not being sold directly by the sales team, this role will also include performing the sales process for nominated conferences. This will be clearly identified and directed by both the Executive Director and Team Leader of the PCO Division.

Your role will include but is not limited to:

• Management of contracts, communication, planning logistics and execution of sponsor and exhibitor deliverables
• Developing a prospectus for nominated conferences
• Account management
• Identifying potential conference sponsors & exhibitors for nominated conferences
• Database maintenance
• Onsite management of sponsors & exhibitors
• Invoicing and follow up of sponsorship and exhibition monies

 

Client Services Manager

You will be responsible for delivering client service support to a number of national associations/not for profits across a variety of industry sectors.  Some travel or out-of-hours attendance at meetings or events may be required from time to time.

Your role will include:

• Membership and database management
• Board governance and committee support
• Member liaison
• Financial administration
• Functions and events coordination
• Communications and website coordination

 

Client Services Coordinator

You will play a critical role in supporting a team of Client Service and Event Managers to deliver exceptional customer service to our clients.  You will do this through the provision of on-time and accurate administration functions.  In this role you will work across a number of clients representing a number of industry sectors, keeping your work varied and interesting.

Your role will include support to the team in the following areas:

• General administration
• Communications and website coordination
• Marketing and promotions
• Membership and database management
• Committee support
• Event Logistics

 

Event Manager/Conferences

You will be responsible for delivering successful client events on time and within budget, working as part of a small team of other events professionals, led by a Team Manager.  You will be the primary point of contact for a number of clients across a variety of industry sectors.  You will be highly detail focussed and will have an exceptional client service ethic.

Your role will be responsible for all aspects of clients’ events including financial management, collateral production, sponsorship sales, exhibition management, calls-for-abstracts, speaker liaison, database management, marketing (including social media) and committee liaison.

The following attributes are key to succeed in this role:

• Highly organised, with good time management skills
• Self-motivated, with the ability to find the most efficient ways to complete tasks
• A strong focus on customer service
• Extremely strong attention to detail and accuracy
• Computer literacy in MS Office suite, familiarity with events management software, websites and social media sites
• Events Management qualifications
• A minimum of 3 years’ experience in a similar role, preferably within a PCO environment

Travel to attend clients’ events will be required as well as the ability and willingness to work out-of-standard hours from time to time to manage work-flow peaks.

 

Minute Taking for the NFP Sector: Part -Time

We are seeking part time professionals who have previously been in either a company secretary or administrative position where minute taking has been one of their primary responsibilities.  You will be supporting a busy and friendly team in St Leonards whose responsibilities are to deliver client service support to a number of national associations/not for profits across a variety of industry sectors.  This role provides the flexibility to work from home, however some travel or out-of-hours attendance at meetings may be required from time to time.

Your role will include:

• Plan and prepare the committee / board meetings and the AGM with others as appropriate.
• Minute meetings
• Accurately record decisions and actions in the minutes
• Distribution of minutes

The following attributes are key to succeeding in this role:

• Highly organised and methodical
• Excellent listening skills
• Excellent written and verbal English skills
• Assertiveness – ability to seek clarification when needed
• Critical thinking
• Proficient in MS Office
• Integrity and confidentiality
• Accuracy
• Proven experience as an executive secretary or similar administrative role, particularly in a board governance and committee support role will be an advantage
• Self-motivated, with the ability to work independently

 

If you are interested in discussing a role with us, please provide a covering letter and resume addressed to Nell Harrison, Director of Operations and Strategic Services at nell@theassociationspecialists.com.au  or please call 02 9431 8619.