Working with TAS

As a member of the team at The Association Specialists, you will work in a busy, productive and very friendly environment.

Opportunities

As a growing organisation that values the importance of having a skilled, professional workforce, we are often looking for people to join our busy and friendly team in St Leonards.

If you are interested in any of the following positions within the Association / Event Management Sector, please contact us.

Sponsorship & Exhibition Client Service Manager

Reporting to the Team Leader of the PCO Division, the Sponsorship & Exhibition Client Service Manager will play an integral role in the management and execution of the delivery of sponsorship entitlements and exhibitor logistics of nominated client conferences throughout the year. For a select number of conferences that are not being sold directly by the sales team, this role will also include performing the sales process for nominated conferences. This will be clearly identified and directed by both the Executive Director and Team Leader of the PCO Division.

Your role will include but is not limited to:

Management of contracts, communication, planning logistics and execution of sponsor and exhibitor deliverables
Developing a prospectus for nominated conferences
Account management
Identifying potential conference sponsors & exhibitors for nominated conferences
Database maintenance
Onsite management of sponsors & exhibitors
Invoicing and follow up of sponsorship and exhibition monies

Client Services Manager

You will be responsible for delivering client service support to a number of national associations/not for profits across a variety of industry sectors. Some travel or out-of-hours attendance at meetings or events may be required from time to time.

Your role will include:

Membership and database management
Board governance and committee support
Member liaison
Financial administration
Functions and events coordination
Communications and website coordination

Client Services Coordinator

You will play a critical role in supporting a team of Client Service and Event Managers to deliver exceptional customer service to our clients. You will do this through the provision of on-time and accurate administration functions. In this role you will work across a number of clients representing a number of industry sectors, keeping your work varied and interesting.

Your role will include support to the team in the following areas:

General administration
Communications and website coordination
Marketing and promotions
Membership and database management
Committee support
Event Logistics

Event Manager/Conferences

You will be responsible for delivering successful client events on time and within budget, working as part of a small team of other events professionals, led by a Team Manager. You will be the primary point of contact for a number of clients across a variety of industry sectors. You will be highly detail focussed and will have an exceptional client service ethic.

Your role will be responsible for all aspects of clients’ events including financial management, collateral production, sponsorship sales, exhibition management, calls-for-abstracts, speaker liaison, database management, marketing (including social media) and committee liaison.

The following attributes are key to succeed in this role:

Highly organised, with good time management skills
Self-motivated, with the ability to find the most efficient ways to complete tasks
A strong focus on customer service
Extremely strong attention to detail and accuracy
Computer literacy in MS Office suite, familiarity with events management software, websites and social media sites
Events Management qualifications
A minimum of 3 years’ experience in a similar role, preferably within a PCO environment

Travel to attend clients’ events will be required as well as the ability and willingness to work out-of-standard hours from time to time to manage work-flow peaks.

Minute Taking for the NFP Sector: Part -Time

We are seeking part time professionals who have previously been in either a company secretary or administrative position where minute taking has been one of their primary responsibilities. You will be supporting a busy and friendly team in St Leonards whose responsibilities are to deliver client service support to a number of national associations/not for profits across a variety of industry sectors. This role provides the flexibility to work from home, however some travel or out-of-hours attendance at meetings may be required from time to time.

Your role will include:

Plan and prepare the committee / board meetings and the AGM with others as appropriate.
Minute meetings
Accurately record decisions and actions in the minutes
Distribution of minutes

The following attributes are key to succeeding in this role:

Highly organised and methodical
Excellent listening skills
Excellent written and verbal English skills
Assertiveness – ability to seek clarification when needed
Critical thinking
Proficient in MS Office
Integrity and confidentiality
Accuracy
Proven experience as an executive secretary or similar administrative role, particularly in a board governance and committee support role will be an advantage
Self-motivated, with the ability to work independently

Working with TAS, you could expect:

A focus on outcomes
An environment of integrity and high ethical standards
A preoccupation with outstanding client service
An absence of office politics

Contact Us

If you are interested in talking to us about opportunities within the company, please provide a covering letter and resume addressed:

Nell Harrison - Director of Operations nell@theassociationspecialists.com.au
+612 9431 8619

Working with TAS

As a member of the team at The Association Specialists, you will work in a busy, productive and very friendly environment.

We are always keen to hear from people who are interested in joining our vibrant team.